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How to Make a Meeting Room Reservation

Meeting Room Fees | Meeting Room Locations & Photographs | How to Make a Meeting Room Reservation

Reservations for April and May, 2017 are now being accepted. Please note that we will be moving to a new room reservation system shortly, and you will need your library card number to make a new reservation.

If you need to create a free library card account, please visit any neighborhood branch with your current ID.

Please check back for more information.

Beginning at the Meeting Rooms Page, review the policy and click on the ‘I ACCEPT’ link to the Room Reservation Calendar.

Create an Account

Before you begin using the Room Reservation system, you will need to create an account.  This will allow you to manage your reservations and make payments online.  The icon for creating a new account is in the upper right corner.  This information is confidential; the library never uses your information for sales purposes.  You will need your name, email and phone contacts and you will need to create a password that you can remember.  The library does not have access to this information, so if you forget your password, you will need to reset it from this page.  You will be asked your primary library location, but that will not restrict you from making reservations throughout the library system.

Making A Reservation

After you accept the Room Reservation policies, you can log into your account to make a reservation.  You will be asked for your email and your password.

1. Choose the date and time that you want to reserve a room.

2. Search for an available space. You may search all locations or you may select specific branches using the box on the left.

3. Use the slider at the top of the page to select the time you are requesting.  If a room is unavailable, it is hidden unless you click “Show Unavailable Spaces.”  Then you will see the time the room is already reserved blocked out in pink.

4. Choose the room you prefer and click “Pick Me.”

5. If you are logged into your account, the form will auto-fill, leaving only the Purpose and the Organization for you to complete.  Please do so. You must include an Organization to allow for online payment. It is possible to belong to multiple organizations, and you may make reservations for each of those organizations, so select the appropriate organization to make online payment possible.

6. Each reservation is for two hours.  You may make multiple reservations back-to-back for the same day if you need the space for more than two hours.

7. The next screen allows you to review your request and the fee that will be required before you submit your request.  If the request is correct, click “Submit Request.“
8. You will receive an email verification notification. Please opt in to receive important information about your room reservation requests. Learn how to opt in to receive emails.

9. Central Booking will review the reservation request.  As soon as it is approved, you will receive an email with a link letting you know that you can go into your account and make the payment that will secure your reservation.  Unpaid reservations may be cancelled.

Making a Payment and Reviewing Reservations

After your reservation is approved, you can go into your account to make the payment. You will see the “Pay Online” tab next to the reservations that need to be paid.

The library accepts MasterCard, Visa and Discover credit cards.  Payments are mediated by Braintree, a secure payment gateway.  The library does not retain any record of your credit card information. Fill in the payment information and you will receive confirmation of payment.  You may print a receipt or invoice from your account.

The library cannot refund reservation fees, so please be sure that you are paying for the reservations that you need.  Central Booking will make every effort to re-schedule your unused reservations if notified of the change twenty-four hours in advance.  Re-scheduled reservations must be made within thirty days of the original reservation.

You may cancel reservations that you no longer need from your account at any time.